1. Define what the translation is for
Tell the team who will receive the translation and where it will be used. An internal business document and an official submission may require different deliverables.
2. Check the receiving organisation’s instructions
If an authority or institution is involved, obtain its current requirements for language, certification, translator qualifications and format. Share those instructions with your enquiry.
3. Gather the complete source
Include all required pages, attachments, stamps and endorsements. Make sure the text is legible and identify the final version to translate.
4. Keep key details consistent
Provide the spelling of names used in supporting records. For business content, include a glossary or approved terms where you have them.
5. Agree the scope and deadline
Ask for confirmation of the documents included, the delivery format and the available timing before work starts.